Office Manager & People Administrator

2004

Founded in London, UK

600+

Enterprise customers

4

Global Offices

OUR MISSION

Since 2004, Orbus Software has embodied a tradition of excellence. This tradition enables our innovative clients around the world to make exceptional strategic decisions.

Trust

Empowerment

Clarity

Harmony

OUR TEAMS

Where you can make a difference at Orbus

Tech and Product

We pride ourselves on the quality of our tech and product teams. Working with the latest solutions and methodologies, you will be immersed in a highly motivated and capable team based in the UK and Europe.

Explore OrbusInfinity

Sales

We have developed highly skilled and tech-savvy sales teams worldwide to support our growth.

Meet our team

Support

The engine room of the business - our support teams make sure the whole company runs smoothly. These teams include: People Team, Finance, Marketing and Project Management.

Worldwide

Though we are headquartered in London, UK, we have a global footprint, with regional offices in Australia, Poland, and the US. We have a variety of opportunities throughout these locations in Sales, Tech and Client Support.

CAREER OPPORTUNITIES

Find your perfect role at Orbus Software

We are working to build a center of excellence for our customers by creating an amazing place to work, learn and develop for our people.

Office Manager & People Administrator

<img alt="" style="font-family: sans-serif; width: 381.6px; height: 96.2px">The Office Manager and People Administrator role based in our Sydney office will be the glue that makes Orbus APAC an amazing place to work and be! A massively varied role supporting the team (including leaders) across an array of activities, resulting in a smooth and beautifully running Sydney Office. Tasks will be varied ranging from managing calendars, office management, booking travel, general admin support for the Managing Director & Leadership team, as well as the opportunity to get involved in HR, People, and marketing activities. Core Responsibilities:<ul style="box-sizing: border-box; margin-top: 0; margin-bottom: 10px; color: rgba(51, 51, 51, 1); font-family: "Helvetica Neue", Helvetica, Arial, sans-serif; list-style-type: disc"><li style="box-sizing: border-box">All Office management to our small (but perfectly formed..) office in Sydney, supporting making the office a great place to work and be.</li><li style="box-sizing: border-box">Calendar management.</li><li style="box-sizing: border-box">Coordinating and supporting APAC Leadership team with meetings and travel.</li><li style="box-sizing: border-box">Basic finance support, including raising POs, supporting invoicing and liaising with Finance team in the UK.</li><li style="box-sizing: border-box">Helping to assemble various reports from senior stakeholders.</li><li style="box-sizing: border-box">Continuing to build team culture through the organisation of intermittent team social activities.</li><li style="box-sizing: border-box">Liaising with Legal Team for signatures required for clients’ documents (e.g., Non-Disclosure Agreements) and follow up/monitor signatories until completion.</li><li style="box-sizing: border-box">Administering benefits for APAC team.</li><li style="box-sizing: border-box">Own onboarding of Newbeez.</li><li style="box-sizing: border-box">Supporting activities for the People Team relating to the APAC team (including administrative support for, off-boarding, return of equipment and completing forms etc).</li><li style="box-sizing: border-box">Supporting our marketing team with logistics for local and global events, plus actioning any office branding requirements.</li><li style="box-sizing: border-box">Being an advocate for our values as a values champion.</li></ul> Requirements:<ul style="box-sizing: border-box; margin-top: 0; margin-bottom: 10px; color: rgba(51, 51, 51, 1); font-family: "Helvetica Neue", Helvetica, Arial, sans-serif; list-style-type: disc"><li style="box-sizing: border-box">Proven experience in executive support (administrative operations, non-technical project management, corporate event planning or office manager).</li><li style="box-sizing: border-box">Experience supporting a team in a high-paced, changing work environment.</li><li style="box-sizing: border-box">Ability to prioritise multiple actions/tasks and manage order/time efficiently.</li><li style="box-sizing: border-box">Must be able to maintain the highest level of confidentiality.</li><li style="box-sizing: border-box">Ability to take initiative and build excellent, productive relationships.</li><li style="box-sizing: border-box">Excellent communication skills (written and verbal).</li><li style="box-sizing: border-box">Must be able to create order out of chaos.</li><li style="box-sizing: border-box">Must be able to thrive in a deadline orientated environment.</li><li style="box-sizing: border-box">Maintain a positive rapport and effective customer service approach with customers, colleagues and co-workers.</li><li style="box-sizing: border-box">Ability to listen to direction but also be proactive and work independently.</li></ul> What's in it for you?<ul style="box-sizing: border-box; margin-top: 0; margin-bottom: 10px; color: rgba(51, 51, 51, 1); font-family: "Helvetica Neue", Helvetica, Arial, sans-serif; list-style-type: disc"><li style="box-sizing: border-box">A massive opportunity for you to develop your skills and knowledge in a supportive environment that thrives on growth and change.</li><li style="box-sizing: border-box">Competitive salary and benefits.</li><li style="box-sizing: border-box">Hybrid working model, 3 days in our Sydney Office and at home.</li><li style="box-sizing: border-box">Curious, open culture, with teams collaborating across geographies.</li></ul> Living our Values at OrbusBe Extraordinary: Be the best version of yourself, grow, flourish and be better every day.Own It: We lead from the front! We are empowered to take initiative and are given the freedom to do our best work. We're allowed to make mistakes as long as we learn and grow. Taking ownership shows others that they can trust us to do the right thing.Better Together: We are One Team! We work best when we are bringing colleagues on our journeys' together and celebrating as a team. We are never afraid to rely on the strengths of others and we trust in their decisions.Cut Through The Chaos: We make things happen. We start with "why" and don’t stop until we've achieved a meaningful outcome. We push through the noise to find the best solution for everyone. Find your place at Orbus - We're a diverse and inclusive workplace that promotes a sense of belonging allowing all of our people to bring their whole selves to work every day.Recruitment Companies - Thank you for your interest in our roles – we do not accept unsolicited CVs from recruiters or employment agencies. We will not consider or agree to payment of any referral compensation or recruiter fee relating to any unsolicited CVs.Offers of employment will be dependent on satisfactory references and a DBS check. Any information you supply as a part of the application process will be handled and stored in relation to this application only. Your information will be accessible to Orbus Software People team as well as relevant hiring managers and our recruitment service providers.If your application is successful, any relevant information you have provided will be added to your personnel file and will be used to administer and manage your employment with us, including for payroll purposes. If you are unsuccessful in the application process, your details and documents will be stored by Orbus Software for 6 months, after which they will be destroyed. You can access, update, or correct the personal information we hold about you at any time.

People