Standardized Process Modeling

Regain Control of Spiraling Business Processes

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Modern enterprises are heterogeneous beasts comprising a myriad of components, process and technologies. Understanding how all these different facets interact is key to harnessing their potential, and business process management (BPM) refers to the discovery, modeling, analysis and optimization efforts. An extensive and growing discipline, it utilizes standardized process modelling and encompasses a variety of standards, frameworks, and increasingly sophisticated technologies.

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Common
Challenges

A rapidly changing landscape renders the ability to model and communicate business processes in a standardized fashion fundamental to any BPM initiative. The following constitute some common process modeling challenges organizations face. 

 

  1. Siloed Data Sources

    Process models are documented in a disparate files, most commonly in MS Visio. This makes collaboration, version management, and communication difficult and manual.

  2. Poor Documentation

    Documenting processes simply as drawings hinders effective analysis, as users cannot easily tell where processes, tasks, or systems are reused across models. It becomes impossible to link the drawings to other aspects of enterprise architecture.

  3. Lack of Standardization

    Business process models are often documented in a variety of different formats with little attention to standardization. But if different modelers present similar content in different ways, communication becomes difficult and stakeholders might apply their own perspectives when interpreting process models.

  4. Ineffective Tooling

    Organizations lack effective and intuitive tools to dynamically visualize the data that process models contain, and therefore struggle to answer business questions with broad applicability.

Standardized Process Modeling

With the scale of modern enterprises, even small changes to processes can be highly complex. This guide will introduce you to the foundations of business processes and help to deliver vital process improvement

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Standardized Process Modeling

Standardized Process Modeling in Four Weeks

Inputs

Standardized process modeling requires the following inputs to ensure effective business process management:

 

  • Process models, documented in Visio or other diagramming tools. 
  • Process metadata, whether captured in Excel or elsewhere. 
  • Process modeling goals and success criteria.

Week One

Establish Goals; Identify and Load Business Processes

  • Establish the goals and scope for the next four weeks. 
  • Gather available inputs and prepare these for consolidation.  
  • Decide which information to focus on and prepare process models for use with iServer. 
  • Legacy process models can be quickly converted to BPMN compliant notation and loaded into the iServer repository. 

Week 1
gather-information
gather-information
Week 2

Week Two

Link Processes to other Enterprise Data and Train Users

  • Having populated the iServer Repository with an initial set of business processes, end users can be trained in just a few hours to create standardized models.  
  • Data already contained in the iServer repository can be linked with new data gleaned from process models. 

Week Three

Visualize and Analyze Process Data

  • Start to visualize process information and create traceability across enterprise architecture domains. 
  • Powerful out of box reports address key process-related business questions and are run in just a few clicks. 
  • Provision process reference models (such as APQC) to understand alignment with industry frameworks. 
  • Use complimentary concepts (such as Lean) to understand process waste and identify opportunities for process optimization.

Week 3
gather-information
gather-information
Week 4

Week Four

Communicate and Socialize

  • Establish a communication strategy and select key reports or artifacts to socialize with business stakeholders and leadership. 
  • Present the combined benefits and newly formulated approach to process modeling in iServer and plan next steps. 

Business Outcomes

The four-week plan to deliver effective standardized process modeling will provide a number of benefits in business process management:

  • A centrally managed repository for business processes, with models and underlying data documented in iServer. 
  • A defined approach and modeling capability using BPMN, with keys users appropriately trained.  
  • Powerful visuals addressing key business questions for the business process analysis, such as impact on capabilities or technology. 
  • A defined method and set of tools for communicating business process information to stakeholders.

 

Standardized Process Modeling Business Case

Download a business case outlining the benefits of the Standardized Process Modeling tool.

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What Our Customers Are Saying

  • Highly Customisable yet Intuitive EA Platform

    We are a technology company who develop an IT system that is used within the UK utilities market. The reason for our wishing to implement iServer was twofold, firstly to maintain and track a detailed model of our product and secondly to allow us to implement a TOGAF based architecture function.

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  • Vendor relationship is fantastic and the product suits our environment perfectly.

    The vendor is very responsive to any and all issues I report. They take the time to ensure your environment is setup properly the first time. Training was very focused and they were willing to answer all questions I threw at them.

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    Enterprise Architect in the Support Services Sector - read the full review

  • A very user-friendly experience!

    A simple tool understandable by our business and manageable by a small team. The support team is very nice and reactive!

    Project and Process Manager in the Finance Sector - read the full review

  • Simple implementation with good vendor consulting to get us started

    Easy to work with vendor, simple technology to implement, good training

    Manager IT Governance and Architecture in the Manufacturing Sector - read the full review

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    Great vendor support. Continues improvement of the product and very proactive in implementing the new versions.

    Enterprise Architect in the Finance Sector - read the full review

  • Very easy to get started with

    Works well in an MS Office friendly environment where the users already have an affinity for Visio and are focused on visual representation.

    Enterprise Architect in the Finance Sector - read the full review

  • Easy to implement and use. Realizing immediate value.

    Before implementing iServer we managed our work on multiple disconnected spreadsheets, powerpoint and Visio diagrams. Our architecture practice had matured to the point that we needed a tool. We had adopted TOGAF as a framework. One of the things that attracted us to iServer was the fact that we could easily import our existing work

    Senior Enterprise Architect in the Support Services Sector - read the full review

  • As it's a Visio based tool, we are able to roll-out this out across the whole business

    iServer has become an important asset for the organisation. We are using it to support our documentation and ensure governance policy adherance. There are lot of out-of-box features available which makes meant we were up and running very quickly.

    Global Business Process Analyst in the Finance Sector - read the full review

  • Flexible, user-friendly tool which is highly configurable and affordable.

    iServer has met our requirements and expectations. Orbus have provided attentive and timely support throughout our relationship. Have seen many of our suggestions for product improvement added to the development pipeline and then added to the iServer product suite. In the past promises of new versions and features were not meeting promised release dates, but over the last couple of years Orbus has done a much better job of delivering against their roadmaps

    Director Enterprise Architecture in the Services Industry

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